Facilities Maintenance

Asset Management encompasses all facets of facilities/asset management, from managing work orders, executing preventative maintenance, monitoring cost, warranty tracking, incident reporting, life cycle assessments and other aspects which allow the transit to keep its stock in a “State of Good Repair” (SGR).

Fleet-Net’s Asset Maintenance module allows for a strategic and systematic process of operating, maintaining, upgrading, and expanding physical assets effectively throughout their life cycle.  It focuses on business and engineering practices for resource allocation and utilization, with the objective of better decision-making based upon quality information and well-defined objectives.

The FTA defines “state of good repair” as follows:  “An asset or system is in a state of good repair when no backlog of capital needs exists – hence all asset life-cycle investment needs (e.g., preventive maintenance and rehabilitation) have been addressed and no capital asset exceeds its useful life.”  The following functionalities within Fleet-Net’s Asset Maintenance and Management provides for data and decision support for each step within the Asset Management process in order to keep the inventory in a state of good repair.

The objective is to comply with FTA’s request by allowing for the systematic tracking of data and decision support in order to comply with the requirements and control cost management in order to keep assets in a SGR.

  1. Storing a complete asset inventory:
    • Unlimited Number of Assets Can Be Stored
    • Parent Asset With Child Assets
    • Capital Assets Vs. Non Capital Assets are Tracked
    • Equipment, Facilities, Systems, Transit Stations, Guide Way Elements and Rolling Stock etc.
  1. Recording information, condition and performance data for the asset inventory:
    • Description
    • Serial #, Make/Model, Year and specifications
    • Asset Type, Class & Sub Class
    • Asset or Sub Asset
    • Attach Notes, Photos, Repair Manual, Specifications List
    • Certifications
    • View all Sub Assets Attached to Main Asset
    • Asset Location: Address, City, State, Zip, Latitude, Longitude, Township, Range, Section, Location Code
    • Linear Assets:  Length, UOM, Starting/Ending points
    • Date Last Cleaned / No. Days Since Cleaned
    • Active vs. Inactive
    • Easy Setup With Clone Feature for Similar Assets
    • Store Photo of Asset
    • Inquiry Form for Viewing Only
  1. Acquisition Information:
    • Vendor
    • Date Received
    • Capital Funding Source
    • Purchase Order
    • Contract #
    • Asset Cost
  1. Identifying deficiencies in existing assets:
    • Incident Tracking
    • Identify Users Reporting Problems with Assets – Phone #, Email Address
    • Select From List of Problem Codes
    • Cost Per Mile/Hour
    • Miles/Hours Between Failures
    • Out of Service Date, Out of Service Code,  No. of Days Out of Service
    • Email Notifications Sent to Notification/Resolutions User Groups
    • Manage Incidents To Ensure Being Completed in Timely Manner
    • Problem Resolution
  1.  Providing decision support capability for predicting future conditions and    needs:
    • Search History of Past Incidents to Identify Reoccurring problems
    • Track Warranty
    • Life Expectancy Miles/Hours/Months
    • Life Cycle Condition
    • Visual Assessment
    • Life Cycle Adjustment
    • Min/Max Levels for Overhaul / Since Last Overhaul / Number of Overhauls
    • Miles/Hours/Months Remaining
    • Percent Remaining
    • Estimated Replacement Date
    • Mileage/Hours When Retired
    • Date Retired / Reason Retired
    • Actual Life Months

6. Tracking data on work accomplishments, including maintenance actions and capital projects:

    • Interfaced With WO Module to Create Work Orders for All Types of Assets
    • Review all WO History by Asset
    • Tracks Labor/Material/Other Work Order History per Asset
    • Specific Labor Operation Codes Identify What Type of Work Performed
    • Track Down Time of Asset
    • Create Preventative Maintenance Cycles
    • Generate global PM WO’s by Asset Class, Asset Sub Class or Individual Asset
    • Create Campaign WO’s to Accomplish a Similar Task on all Assets in a Class or Sub Class
    • Contract Number

7. Supporting monitoring and reporting:

    • Inspection Forecast Report
    • Useful Life Report – Life Expectancy,  Life Cycle Adjustment, Replacement Date, Months Remaining, Cost
    • Asset File Listing – Display/Print  Asset History,  Miles, Hours, Labor/Material/Outside Costs, Total Cost, Cost per Mile/Hour, Miles/Hours Between Failures
    • Asset Audit Report – Track Changes Made to Asset Fields Identifying Specific User and Computer Name Making the Change / Identifies Date and Time Record Changed / Lists Data Before and After Change Was Made.
    • Create Custom New Fields Within Asset Management Form
    • Create Custom Reports based on Newly Created Custom Fields for Tracking/Maintaining Info That is Unique to Transit Agency.
    • Print/Email Certification Alerts When About to Expire.
    • Print Incidents List by Type, Class & Sub or Problem Code