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Fleet Maintenance

	General Maintenance Functions
	Fleet Maintenance
	Component and Warranty Tracking
	Workorder Processing
	Vehicle Problems and Roadcall Reporting
	Vehicle Status

General Maintenance Functions

The maintenance department’s primary function is to maintain vehicles so they may operate safely out on the road. To that end, a preventative maintenance schedule must be established for vehicles and major components.

Vehicles must be serviced (fuel, oil, lubricants) on a regular basis. The department is accountable for tracking workorder labor, parts issues, consumables, costs per vehicle, component warranties, driver reported defects, and roadcalls. The department also is responsible for establishing labor standards for vehicle repairs.

Fleet-Net ® software products enhance your abilities in the areas of: bar code inventory management, fleet maintenance, component and warranty tracking, vehicle problem and roadcall reporting, tire tracking and workorder processing. In addition, by interfacing with your automated fuel island, we can exponentially increase the return on such an investment.

Fleet Maintenance

Fleet-Net's Vehicle Maintenance module allows you to monitor repairs and associated costs. It provides performance indicators such as fuel, miles per gallon, oil consumption, transmission fluid usage, coolant replacement, and mechanical problems. Vehicle Maintenance retains life cycle costs for each vehicle and compiles data for Section 15 Form 402 and 408 for reporting. This program contains the following specific features:

Records vehicle information. Maintains a vehicle profile that stores all pertinent vehicle information required to:

	Identify vehicles.
	Record MTD, YTD, and LTD costs associated with a vehicle.
	Identify preventative maintenance parameters.
	Compile Section 15 Form 408 data.

Automates PM Inspections.

	Inspection Forecast Reports. Provides inspection forecast reports for all vehicles and prints PM checklists for vehicles due for inspection.
	Inspection Due Report. Provides a list of vehicles overdue for inspection
	PM Checklists. Allows users to define Preventative Maintenance (PM) checklists for an unlimited number of vehicles and components. Automatically generates a workorder, prints out related tire information, parts list, and deferred defect items.

Audits consumables data. Provides for daily entry and/or automated fuel island import of consumables auditing data.

	Accommodates pump meter and tank measure readings.
	Accounts for miscellaneous consumables issues.
	Allows service entry by hub or mileage readings and accommodates off-site servicing.
	Automatically updates daily service costs and mileage to the vehicle file while reducing on-hand consumables quantities.
	Service Audit Report. Provides a service audit report noting any vehicle usage discrepancies.

Tire Maintenance Data. Maintains a tire profile that:

	Identifies tire usage and costs.
	Automatically updates mileage.
	Records tire change information.
	Assigns tires to a specific vehicle.
	Tracks lease costs.

Standard vehicle/tire reports and inquiries:

	Vehicle listing.
	Fleet exception standards.
	Pump and tank audit reports.
	Pump and tank list.
	Monthly fuel and oil averages.
	Tire listing.
	Tire inquiries by vehicle or tire ID.
	Tire history inquiries.
	Monthly mileage report.

Component & Warranty Tracking

Component data. Maintains a component profile that:

	Identifies components by type, ID, vehicle, etc.
	Tracks warranties - elapsed miles, days since installation of component.
	Tracks rebuild cycles - life expectancies, min/max miles between overhauls, miles since last overhaul, etc.
	Identifies preventative maintenance parameters.

Automates PM Inspections.

	Inspection Forecast Reports. Provides inspection forecast reports for all vehicles and prints PM checklists for components due for inspection.
	Inspection Due Report. Provides a list of vehicles overdue for inspection
	PM Checklists. Allows users to define Preventative Maintenance (PM) checklists for an unlimited number of vehicles and components. Automatically generates a workorder, prints out related tire information, parts list, and deferred defect items.

Standard Reports and Inquiries:

Component Report. Generates detailed information on components.

Workorder Processing

Workorder Processing programs allows detailed entry of labor and parts required to repair vehicles. As a result, the user is able to conduct sophisticated on-line inquiries of the historical database. This module includes the following features:

Records and stores workorder information by vehicle. The parts used reduce on-hand inventory quantities and interface to general ledger inventory and expense accounts. Rebuilds, components, and outside expenses are also accommodated.

Prints bar coded workorders immediately upon assignment of work by supervisor. Use laser scanner to scan parts and labor operations.

Standard workorder reports and inquiries:

	Workorder audit list.
	Vehicle workorder history inquiry.
	Workorder inquiry.
	Workorder list.
	Workorder detail by vehicle, component, or rebuild item number.
	Workorder general ledger detail audit and interface to subsidiary general ledger journal.
	Workorder detail by customer.
	Workorder detail by finished inventory.
	Workorder detail by other items.
	Workorder detail by inventory issues.
	Workorder detail by operation.
	Workorder totals by class code.
	List open workorders.
	Operation code listing.

Vehicle Problems and Roadcall Reporting

The Vehicle Problems/Roadcall Reporting program allows dispatchers to enter roadcalls as they are reported, generating a workorder as well as a roadcall report for the mechanic. Safety related defect reports become workorders instead of roadcalls. Non-safety related defects may be deferred and listed on the next PM checklist.

Management inquiries and reports include problems by vehicle, driver, problem code, and mean time between failures. Instead of just recording the symptoms, now you can identify the cause of problems and work to eliminate them. This module includes the following features:

Records roadcall information quickly.

Information is shared between maintenance and operations.

Records driver reported defects.

	Safety related items generate immediate workorders.
	Non safety items can be immediately entered and will print as deferred defects on the next PM checklist.

Compiles statistical data for National Transit Database (Section 15) reporting.

	Scheduled route departure time, vehicle release time, number of minutes delayed.
	Number of trips lost, number of passengers delayed.
	Revenue miles and non revenue miles lost.

Standard inquiries and reports:

	Roadcall Report that enables the mechanic to have all relevant information when on the road for repairs.
	Roadcall/defect inquiry by vehicle, driver, dispatcher, problem code (mechanical or other) or date range.
	Problem Correction Report which provides notification to the driver when the repair is completed.
	Problems by vehicle noting mean time between failures.
	Problems by driver.
	Problems by problem code noting mean time between failures.
	Vehicle miles by type or code.

Vehicle Status

The vehicle status module is used to track the status of your revenue vehicles. In effect, this program serves as a communication tool between Maintenance and Dispatch. Vehicle status can be updated via the Vehicle Problems and Roadcall Reporting module or the vehicle status program.

Standard inquiries:

	All revenue vehicles display with their current status noted by user defined status codes.
	Vehicle make and model along with date of status change and last date cleaned is readily available.
	If a vehicle is not available for vehicle assignment, a history inquiry can be made that displays all recent roadcall to determine if a vehicle can safely be taken if required.
	Inquiries can be made by vehicle or vehicle status code.

Please call us toll free at (800) 258-2762 or e-mail us at:

support@fleet-net.com

Last Updated: Tuesday, April 11, 2006 03:18 PM