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Payroll Processing and Human Resources

	Payroll Processing
	Operator Timekeeping
	Automated Dispatch
	Human Resources

Payroll Processing

The Fleet-Net ® Payroll Processing program integrates the pay time generated by Operator Timekeeping for efficient and consistent reporting. It allows for a variety of pay codes, check types, and voluntary deductions. Multiple state tax deductions are handled simultaneously. This module provides most federal and state reports including 941 register, W-2, and 1099.

Reports can be printed or transferred to standard disk formats as sometimes required by law. The Payroll Processing module facilitates easy tax file maintenance for annual rate changes without program modifications. It also provides pension reporting, direct deposit bank communications, manual check calculation, void check processing, automatic checkbook posting, and on-line employee pay history inquiries.

The Payroll Processing program includes the following features:

Automated Dispatch and Operator Timekeeping Interface. Interfaces with Operator Timekeeping to calculate the daily driver pay time.

Personnel Files. Maintains employee master files including seniority, licensing, personal, and tax related information as well as pay rate.

Uses National Transit Database Standards.

	Form 321 operator pay codes equivalents.
	Form 331 fringe benefits.
	Form 404 labor classification.

Earnings Types. Accommodates various earnings codes for regular, overtime, sick, vacation, leave, training, expense, holiday off, holiday worked, and other standard transit earnings types.

Multiple Check Types. Allows multiple check types paid during a single payroll cycle.

General Ledger Interface. Establishes a General Ledger interface for gross wages, taxes, voluntary deductions, payroll cash accounts, direct deposit payments, etc.

Voided Checks. Provides for easy, one step voided check processing.

User Defined Parameters. Provides for user established voluntary deduction codes, attendance codes, internal job class codes, mode of service codes, and local tax codes as required.

Deductions. Allows for up to 99 voluntary deductions for a single employee. These voluntary deductions can accommodate simple items ranging from health insurance to more complex Section 125 flexible benefits or pension plans requiring special tax handling routines. Voluntary deductions may be employee paid, employer paid, or both.

Earnings and Tax File. Earnings and tax file accommodates all taxable requirements, gross wages, FICA wages, FICA tax, Medicare wages, Medicare tax, etc. Also records employee dollars and hours by earnings code. Fringe benefit codes such as sick and vacation also store benefit accrual parameters and log hours used vs. earned and entitled. Updated automatically by payroll update.

Elapsed Time Calculator.

Automatic Overtime Calculation.

Employee Time Summary.

Pay Time Inquiries.

Calculates Payroll and Benefit Hours Accruals.

Preview Check Register.

Adjust Deductions and Accommodate Manual Checks.

Automatic Pay Rounding Adjustments.

Paycheck Printing.

Payroll Register.

General Ledger Detail by Employee. Consolidated for update to payroll subsidiary journal files.

Monthly, Quarterly, and Annual Payroll Files Reset.

Transfer payroll to bank for direct deposits of savings, checking, or net pay.

Employee Attendance. Records employee attendance. Interfaced to pay time for easy summary and update of data.

Easily Upgradeable Tax Tables. Easily maintains FICA and Medicare parameters as well as federal, state, and local tax tables; without requiring program modifications for simple rate changes.

Standard Tax Reporting:

	941 federal tax register.
	W-2's and 1099's printing or floppy diskette reporting.
	Wage floppy diskette reporting.
	PERS floppy diskette reporting.
	IMRF reporting.
	W-2 register.
	State tax reporting.

Standard Employee Reports:

	Alphabetic list by department.
	Birthday list.
	Employee status list.
	Inactive employees.
	Voluntary deduction list.

Standard Employee Pay History Reports and Inquiries:

	Display pay history.
	Paycheck inquiry.
	Labor history summary.
	Paycheck history report.
	Employee audit trail.

Miscellaneous Payroll Reports Generated Every Pay Cycle:

	Paycheck distribution audit.
	Payroll department report.
	Misc. deductions audit.
	Job class report.
	Pay code summary.

Operator Timekeeping

Maintains a master file that describes the pay time defined for a specific sign-up (mark-up or bid board) based on pay codes defined by Section 15 Form 321 - Operator's Wages.

Allows Run Bid Assignments.

Generates the daily pay time based on the scheduled run bid assignments for a specific sign-up.

Posts exceptions to the scheduled sign-up using various methods:

	Extra board entry.
	Stand-by or other pay time.
	Revise pay time.
	Adjust pay codes.
	Assign specific pay time by department or Section 15 Form 404 Class.

Maintains a supervisor time check file for recording driver on time performance by date and location.

Daily pay time interfaces with Payroll for paycheck calculation. Payroll update provides history for Operator Timekeeping and Section 15 functions.

Standard Reports and Inquiries:

	Labor variance report.
	Daily pay time report.
	Final pay time audit.
	Unassigned run listing.
	Driver sign-in sheet.
	Bid inquiry by employee.
	Bid inquiry by run.
	Display current pay time.
	Display pay history.
	Sign-up variance report.
	Bid listing by seniority.
	Run listing by employee.
	Run listing by sign-up and division.
	Driver pay report.
	Run pay audit listing.
	Display average hours worked.

Automated Dispatch

This versatile product allows the Operations dispatchers within the transit system to manage the daily run assignments for the drivers on a real-time basis.

The Automated Dispatch module compliments Operator Timekeeping which allows the scheduler to create all of the runs that are in effect for the current Pick or Bid. Once the runs have been created and broken down into the different elements (such as report time, deadhead time, platform time, etc.), they can be assigned to a driver or left as unassigned or open runs. Once this step has been completed in the timekeeping database, Automated Dispatch can be enabled.

Assigning operators to open runs (pieces of work) is generally handled by the dispatch and/or scheduling office. Instead of just tracking operator pay time, you now have the capability to view information in order to schedule drivers for tomorrow’s work.

The extra board is a pool of operators utilized to perform any unassigned or extra work. The extra board operators are placed on the extra board work list by seniority. All work assigned to the extra board is assigned to the list starting from the top. Those at the top get the next available work assignment. To distribute pay hours evenly, the board may be rotated daily or on an as needed basis.

Fleet-Net’s Automated Dispatch automates the exception sheet process and eases the assignment of operators and the rotation of the board.

	Future scheduling or real time, on-line work assignments.
	Color coding shows open work in red, assigned work in blue. Once an open run is assigned, red turns blue. Schedulers can truly see which run assignments need to be scheduled.
	Both the scheduled driver and the actual driver are displayed for each run assignment.
	Vehicle assignment and location can also be specified for each run.
	Runs may be displayed by class, total hours, report time, employee number, employee name or report time.
	Interfaces with Operator Timekeeping for easy assignment of open runs and exceptions.
	Ability to assign portions of a run to other driver(s) if regular driver was not able to complete run assignment.
	Ability to alert dispatcher if an operator has not signed in for a run by the designated report time.
	Identifies by day which operators are off and their phone numbers.
	Driver status codes establish priority/availability for extra board work or open run assignments.
	Driver footnotes by day of week allow for miscellaneous driver information.
	Operators can have scheduled future days off and run assignments will show as open for only those dates. Hold down driver can also be assigned for future dates.
	Variance reports provide summary or detail of scheduled and open work runs alerting the dispatcher to possible out of balance conditions.
	Automatically interfaces the daily work assignment file with Operator Timekeeping and Payroll.
	Shows actual time operator will have for the current week as a result of tomorrow’s schedule thus working towards elimination of unnecessary overtime.
	Creates and prints extra board operators list including phone, seniority, status, and extra board rotation number.
	Allows for assignment of extra board work in accordance with current work rules.
	Allows for rotation of the board every day in accordance with user specified parameters.
	Regular drivers willing to do extra work can be designated and rotated separately from true extra board drivers based on multiple status codes.
	Ability to rank extra board operators by seniority, employee status, full time date, seniority date, and hire date for rotation purposes. User specifies desired parameter hierarchy.
	Prints a sign-in report reflecting not only each day’s standard assignments, but also including extra board and drivers willing to do extra work.
	Over 30 reports easily help you balance operator time before you transfer data to payroll.

Human Resources

Employee Information and Reporting. Maintains the following employee reporting information and provides reports for:

	Birthday list.
	Employees by department.
	Employees by job class.
	Summary by EEO code.
	Date of full-time status.
	Employee hire status.
	Seniority date.
	Union listing.
	Employees by rate.
	Grade and step listing.
	Last rate increase.
	Inactive employees.

Employee History Transaction Detail Can Be Customized To Track The Following Types Of Data:

	Performance Evaluations.
	Training Records.
	Awards.

Job Applicants. Records data for job applicants and related EEO (referral source, job class, job category, and disposition).

Standard Inquiries and Reports:

	Job applicant listing.
	Employee attendance inquiry by employee.
	Employee attendance report by department.
	Employee history inquiry.
	Employee history report.
	Citation listing.

Interface with Payroll Master Reporting. Changes made to an employee's master file in the Human Resources module are automatically updated to the employee's master file in the Payroll module.

Employee Benefits Tracking:

	Customize unlimited benefit codes.
	Interfaces to payroll database.
	Policy number tracking.
	Effective date and expiration date of benefits.
	Coverage amounts.
	Deductibles.
	Employee and employer premiums (fixed amounts or percentages).
	Multiple dependents tracking.
	Dependents' personal data, address information, and relationship to employee.

Please call us toll free at (800) 258-2762 or e-mail us at:

support@fleet-net.com

Last Updated: Tuesday, April 11, 2006 03:11 PM