Work Order Processing

The Work Order Processing Module is a maintenance management tool used to track and record maintenance activities.  This module interfaces with Inventory, Vehicle Maintenance, Vehicle Problems, and General Ledger.  Class Codes are used to define the inventory asset and expense accounts.  Historical data may be reviewed at any time. Keeping tool inventory is done by checking in and checking out the tool on a Work Order.

Parts issued on a work order will first be committed and display in the committed field on the inventory master.  The Available field on the inventory master displays the adjustment to the total available items by reducing the total amount by the number of items committed.  Once the Work Order is updated, the On Hand quantity will be updated reducing the total by the number of committed items, the committed field will now display zero, and the Available field will continue to display the reduced total.

Inspections are automatically updated in the Vehicle Master in the Vehicle Maintenance module.  Allows work orders to be generated for Components Inspections and Rebuilds.

Each Work Order is printed with the work order number bar coded for quick scanning using the PSION bar code unit.  Work Order Material and Labor may be tracked and updated via the bar code units which when updated will automatically update to the work orders.  Notes may be entered by mechanics and/or supervisors.  Objects (attachments) such as schematics or pictures may be attached. Tool Inventory tracking, Tasks setup used in conjunction with Employee Assignments and Employee Assignment time clock are also available components of the Work Order module.

Any Road Call or Safety Defects that are entered in Vehicle Problems will automatically generate a work order.  Any Deferred Defects created in Vehicle Problems will be available for assignment to a generated work order.  When the work order is closed and updated the assigned deferred defect will be marked as repaired.